Buyer IntelligencePlaybooks

AI Prioritization

By September 27, 2019January 15th, 2021No Comments

AI Prioritization

How AI Prioritization works and how to use it

Prioritize your daily sales tasks by the accounts, people, and opportunities most likely to lead to accelerated revenue growth. These predictions enrich CRM data with Buyer Intelligence to determine customer behavior. Priority Scoring helps you create the best strategy to engage buyers by prioritizing the right people or accounts to contact. Improve your overall sales process by making small improvements in multiple areas to drive huge growth.

Related Article: The Buyer Intelligence Advantage
Click this message from more information on how Playbooks gathers data for its prioritization models.

How to Leverage Prioritization

If you have all tasks rated as equal, you risk spending time on prospects that aren’t likely to close a deal, might not be reachable, or potentially return a lower investment. By sorting your prospects by Priority Score, Contactability, or Task Value you’ll spend more time working on the best tasks. Using these sorts helps narrow down which contacts to focus on after pulling them into Playbooks from your CRM.

To start using these scores, turn on the Neuralytics Scoring setting in your Playbooks settings.

To Turn on Neuralytics Scoring

  1. Open Playbooks.
  2. Click the menu button (XANT logo).
  3. Click Settings.
  4. Click Preferences.
  5. Navigate to Neuralytics Scoring switch.
  6. Turn switch On.

Priority Score

Priority Score sorts prospects by how likely they are to result in a converted or closed deal. This is the default sort option Playbooks will use to sort records, putting those most likely to close at the top of today’s tasks. Priority Score models consider things like title, lead source, known Buyer Intelligence data gathered from other contact attempts, and other demographic, and firmographic data.

AI Prioritization with Collective Data works best if:

  1. A Rep has more work than they have time to do the work
  2. Basic CRM fields on leads and contacts are populated and kept current
  3. Reps follow the model recommendations most of the time

To Filter by Priority Score

  1. Click Menu.
  2. Click Tasks.
  3. Click Filter.
  4. Change sort option to Priority Score.
  5. Click Apply.
  6. Click Next.


It can be frustrating to spend time reaching out to a contact only to be met with silence. Contactability sorts prospects by how contactable a person is compared to others. Playbooks calculates Contactability by analyzing data from previous interaction attempts. Has this person been called recently, did they pick up or answer, or have they ever answered? These details are factored with other demographic and firmographic information to give the contact their Contactability score.

To Filter by Contactability

  1. Click Menu.
  2. Click Tasks.
  3. Click Filter.
  4. Change sort option to Contactability.
  5. Click Apply.
  6. Click Next.

Task Value

Task Value calculates the estimated value for prospective sales activities. Prospects with higher values are likely to yield more revenue than those with lower scores. Identifying the Task Value of prospects allows reps to identify whether it’s more advantageous to follow up with an existing highly rated lead or start pursuing a new highly rated prospect. It can also determine if you should work with a new low rated prospect or an existing but potentially exhausted contact.

Task Value determines if reps should contact a high value contact for the tenth time or a low value contact for the first time. Using a combination of sales prospects scoring, activity tacking, and outcome data, Task Value sorts prospects so the rep is always completing the next best action.

Sorting prospects by this value allows reps to prioritize activities so the more advantageous ones are the first ones displayed in Playbooks.

To Filter by Task Value

  1. Click Menu.
  2. Click Tasks.
  3. Click Filter.
  4. Change sort option to Task Value.
  5. Click Apply.
  6. Click Next.

Using AI Prioritization with Robots

AI Prioritization can be paired with Robots to make the tasks in Playbooks the most effective ones.  Priority Scoring with Robots is the best way to automatically select the best records from your CRM. You can create a Robot to automatically enroll records that have a Priority Score above a certain threshold into Plays. You can also create Robots to remove records that have fallen below a certain score from Playbooks. Contactability can also be paired with Robots to maximize records that have a high likelihood of being reached. Currently, Task Value is not available to be built into Robots. For more information on creating Robots, read the Robot article series in Help Center or Take the Play Maker Course.

Related Article: Introduction to Robots
Click this message to be taken to the first Robot article in the series.
Related Link: Play Maker Course
For more information on Robots, take the Play Maker Course at XANT University.

Who Has Access

Starting in October 2020, all Playbooks customers will have access to the baseline Conversion (Priority Score) and baseline Contactability models.  XANT can create custom Conversion, Contactability, and Marginal Task Value models, unique to a customer’s CRM data. Talk to your Customer Success Manager about licensing these features.

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