New AdminPlaybooksSystemUser Guide

Get a Playbooks Account Provisioned

By June 10, 2019November 24th, 2020No Comments

Get a Playbooks Account Provisioned

What information does XANT need to provision a Playbooks account

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Required Information

Work with your dedicated XANT technical resource to provision a Playbooks account.

You will need to gather and provide the following information:

  • Integration User Details. Playbooks will require an API enabled account to gather information as well as upsert information like tasks completed. In order to provision the Playbooks account, XANT will need the First Name, USER ID, and email address of the Integration User. See Additional Integration User Information section below with details.
  • Geographical Location(s) of Users. Currently Playbooks can be provisioned for North America, EMEA, and APAC (with some exclusions). Consideration of where callers and callees are physically located is important in order to provide the best possible call quality.
  • Is this a Sandbox or Production? Please indicate if this Playbooks account will be configured for a Sandbox or Production org.

Additional Integration User Information

Follow these steps to identify the Integration User email address and User ID which is needed to provision your Playbooks account.

Note: This email address needs to be an actual email address where email can be delivered.

Identify Email Address

How to Correctly Identify the Email Address in Salesforce

  1. Click Setup.
  2. Under ADMINISTRATION, click Users.
  3. Click Users.
  4. Click user’s name.
  5. Find email address.
Note: To use Playbooks, each user must be on the same email domain as the Playbooks Admin.

How to Correctly Identify the Dynamics Email Address

  1. Click Sales Drop-down menu.
  2. Click Settings.
  3. Select Security.
  4. Click Users.
  5. Click user’s name.
  6. Find email address under Primary Email.

Identify User ID

How to Find the UserID in Lightning

  1. Sign into Salesforce as the user who will serve as the integration user.
    NOTE: This may or may not be your individual Salesforce user.
  2. Click View Profile.
  3. Click your name.
  4. Once on your user profile page, grab the 18 character ID from the URL.

How to Find the UserID in Classic

  1. Navigate to Setup.
  2. Click Manage Users.
  3. Click Users.
  4. Click the name of the user who will be the Playbooks Admin.
  5. On the Playbook Admin’s profile page, copy the 15 character ID from the URL.

To Locate the Playbooks Admin CRM UID

  1. Navigate in Dynamics as follows: Dynamics > Settings > Security > Users.
  2. Click EXPORT TO EXCEL drop-down menu.
  3. Select Static Worksheet.
  4. Open the excel spreadsheet with the exported user data.
  5. Enable Editing on the excel spreadsheet. You’ll notice that the furthermost left column is column D. This is because columns A, B, and C are hidden by default in the export.
  6. Unhide Column A in the spreadsheet.
  7. The 20 character CRM UID appears in Column A.

Once you have completed the steps to obtain your UID, deliver it to the XANT Representative helping you provision your Playbooks account.

Example: UID = F8C4D87F-BC88-44C7-98E5-F04EE2B38080

You may already have an existing integration user setup for other applications (such as Marketo). However, if you need additional information to set up a new Integration User, review the articles below related to your CRM.

Related Articles:

Related Article: Salesforce Integration User

Click this message to learn why Playbooks requires and Integration User and how to set one up.

Related Article: Playbooks Fields & Access Levels
Click this message to see the Integration User Requirements for Salesforce fields.

Related Articles:

Related Article: Required Users For Dynamics Setup
Click this message to learn about the users that are required to Integrated Playbooks with Microsoft Dynamics.
Related Article: Dynamics Non-Interactive User
Click this message to learn how the Non-Interactive user works with Playbooks.

Welcome Email

Once your Playbooks account is provisioned, the Integration User or Playbooks admin will receive a welcome email from no-reply@xant.ai. Check the junk folder in case you don’t see it in your inbox.

Click on the yellow button in your Welcome email and you will either be prompted to create a Password following the password requirements or be automatically directed to the next step to install the Unmanaged Package.

Password Requirements

  • 6+ Characters
  • 1 Uppercase
  • 1 Lowercase
  • 1 Number
Note: If you indicated your sign-on preference during provisioning to use a unique login/password versus Single Sign On, then this email will have a yellow button to ‘Create Password’. If you selected the Single Sign On then the yellow button will say ‘Get Started’ and you won’t need to create a unique password.

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